Introduction to Christian Education
Azusa Pacific University
Dr. Kara Powell
January 1, 2002
"Organization and Management in Ministry"

I.   Topics That Will Be Covered
A.   Organizational Structures
B.   Effective Meetings
C.   Staff Management
D.   Personal Organizations
II.   Improvements that won't necessarily grow a group
A.   Four color brochures & flyers
B.   Talks that are consistently effective
C.   Bright project & video monitors all over the room
D.   A Coffee house feel with your group's logo on every cup
E.   More instruments in the worship band
F.   Bigger outreach events
G.   Bigger budget
III.   Consider the stats of any ministry
A.   Schools on Roster (ECC: 5)
B.   Students on Roster (120)
C.   Staff on our Roster (2)
D.   Weekly Involvement (Three Nights a week)
E.   Big Meeting Attendance (85)
F.   Rule of Thumb: Five years from now, the numbers will be the same if you don't make a structural change
G.   Rule of Thumb: If you want your group to grow spiritually and numerically you do it using a structure that illustrates your core values and relationships - not necessarily by adding programs/events or improving the quality of your existing pieces
IV.   It's all about relationships
A.   People stay because they have friends and a leader who cares
B.   People connect to people not to programs
V.   Regional - Geographical Structure
VI.   Legitimate Ways to organize your ministry
A.   Metaphor or Analogy
1.   Bulls-eye
2.   Pyramid
3.   Jig-Saw Puzzle
B.   Purpose Statement
1.   Example
a.   Worship
b.   Develop
c.   Serving
d.   Introduction
C.   Biblical Concepts
D.   Classes-Grades
E.   Gender
F.   Geography
G.   Available Space (break out groups)
H.   Reporting Order
I.   Number of schools
J.   Number of adult leaders
K.   Be careful of adopting a high profile church's model or the model your home church used - just because you know a philosophy of ministry does not mean it is the best for you group
VII.   What Maters Most
A.   Theology -> Traditions -> Scripture
VIII.   When Organizing Your Ministry
A.   Be courageous - First role of a leader: Define Reality
B.   Let your calendar of events flow from your structure
C.   You don't need one document, diagram, metaphor, etc. to describe every aspect of your ministry
IX.   Effective Meetings
A.   Put people on track with what to expect at meetings and mini-previews
B.   Come up with clear specific values that are not all encompassing
C.   Be very prepared. For every hour of meeting time, there needs to be 15-30 minutes of preparation time.
X.   Job Descriptions (Clear expectations about &)
A.   Their duties
B.   Salary and Salary increases
C.   Frequency of meetings
D.   Performance reviews (formal and informal)
E.   All of their relationships
F.   Resources for their role
XI.   File Systems
A.   Every little bit adds up over time and becomes a valuable resource. It's like money in the bank
B.   Put things where they are supposed to go right at the beginning. Avoid making piles "yet to file"
C.   Never loan out a file. Have them photocopy it. You'll learn this lesson the hard way when someone doesn't return it.
D.   Set up your physical file system the same way you set up your computer file system
E.   A file system is a significant investment of your time and money
F.   Although there are suggested, "right ways' of doing it, what matters most is how you think. The whole point is that you can access your content without searching for it. "I know exactly where I would have put something like that."
G.   Files become the location of your greatest "nuggets" for your messages and meetings
H.   Although it takes time, computer print-labels all of your files. If you treat something precious, it becomes precious to you. In other words, sloppy files creates sloppy filing habits
I.   The 1/3 cut tabs can be helpful, but unnecessary. However, the 1/5 cut files are necessary for the Gospel File System.
1.   Topics
a.   Adoption
b.   Death
c.   Depression
d.   etc &
2.   Resources
a.   Products bought for the church
b.   People involved in the ministry
c.   Places to Rent for function
d.   Eating places
3.   Programs
a.   Event that goes on calendars
b.   Be specific (not just winter camp, but 2002 Forest Home Winter Camp)
4.   Personnel
a.   List of everyone who works
b.   Information Sheet (age, degree, family, etc &)
c.   Keep things like Car Insurance proof, pay information, references, etc &
5.   Courses
a.   Apologetics
b.   Counseling
c.   Greek
d.   Hebrew
e.   Theology I
f.   etc &
6.   Theology
a.   Angelology
b.   Anthropology
c.   Eschatology
d.   Satanology
e.   etc &
7.   Old Testament
a.   Genesis
b.   Exodus
c.   Leviticus
d.   etc &
8.   New Testament
a.   Gospel File System
b.   Acts
XII.   Miscellaneous Organization Tips
A.   Never be late - 100% Grace when people are late. 100% trust that they are doing everything they can be there on time. Think about your reputation
B.   When scheduling an event, plan to be back an hour earlier than you publish (if you think you'll be back at 2, tell parents you'll be back at 3)
C.   Buy some kind of "Palm" device