Introduction to Christian Education
Azusa Pacific University
Dr. Kara Powell
January 1, 2002
"Leading a Meeting"

I.   Introduction
A.   Balance between facilitating and leading a meeting
1.   Facilitating - keeping the schedule
2.   Leading - being the "expert" of what is being talked about
II.   Core Principles for Leading a Meeting
A.   Listen actively
B.   Paraphrase to clarify (so what it seams to me your saying &)
C.   Ask questions (especially WHY?)
D.   Make a visual record of your discussion
E.   Take notes of your discussion
F.   Keep time
G.   Test Assumptions
III.   A Good Pattern for Leading a Meeting
A.   Introductions (does everyone know everybody)
B.   Relational activity (especially if it is a regularly scheduled meeting)
C.   Define ground rules
D.   Present printed agendas
E.   Make the type of item clear
1.   Inform - This is what is happeningÉ
2.   Input - This is what is happening, what else do we needÉ
3.   Decision - Ok we need to decide what is happeningÉ
F.   Keep on time (if it is super important to get to items, put time on the agenda)
G.   Bring question to a close as needed (if people are starting to repeat their opinions it is time to close)
H.   Summarize as needed
I.   Designate action steps as needed (who is doing what after the meeting)
J.   Pray as needed
IV.   Barriers to participation
A.   Confusion about the topic
B.   Insecurities
1.   Generally when you are in a meeting and you have less experience than everyone else at the meeting
2.   Always say something if it is the first meeting
C.   Talkative members dominate
D.   Hierarchical relationships (your boss is there)
E.   Low level of trust
F.   History of not listening to suggestions
V.   Removing Obstacles for Participation
A.   Break the ice - relational (prayer, small talk, etcÉ)
B.   Clarify the topic
C.   Connect with sense of need
D.   Help people prepare
E.   Set up the room
F.   Food
G.   Start with a question and put them in smaller groups - Pairs, triplets first
VI.   Barriers to Decisions
A.   Aimless drifting and random discussions
B.   Run out of time when key decisions have to be made
C.   No one really listens to opposing points of view
VII.   Decision Making Options
A.   Spontaneous agreement - best on rather trivial issues
B.   One Person decides - best if one person is the clear expert, or has sole responsibility
C.   Compromise
D.   Multi-voting - best at picking the "three top ways toÉ"
E.   Majority voting
F.   Consensus building